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1 Cloud Preparing to be a Virtual CFO
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CPA Led Services;
Analytics and Reporting;
Automation and Workflows;
Accounting and Taxes
Portfolio of Cloud Solutions
Business Process Improvement
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Merging Intelligent Technology, Accounting, Business Process Improvements and Smart Analytics With Your Own Trusted Advisor
While software pricing should factor into your purchasing decision, it's best to understand your needs, options available to you and prepare a cost/benefit analysis on features being replaced and on new features. Keep in mind that some benefits are intangible and not quantifiable like the benefits derived from strong internal controls. We are here to help you through this process.
Note: We do not have a vested interest in any of the software we recommend, software companies we have partnered with or the software we are certified in. Any and all discounts offered to us by software companies are all passed on to our clients. As CPA's, we stand by the ethical standards established by our profession's "Code of Professional Conduct" which requires that we act with integrity and objectivity. The best interest of our clients is our #1 priority
Accounting and Bookkeeping Services
accounting and finance.
Virtual CFO and Virtual Controller Services >
Self-Employed, Sole Proprietor, Freelancers and Very Small Businesses >
You represent the fastest growing segment of today's workforce and at the same time, there remains a gap in the support you are provided to grow your business. What we can do for you (note: we tailor services to your needs):
Automated bookkeeping to simplify the details
All tax services including estimated tax management
Affordable Health Care
Retirement savings plans
Provide Payroll Services
Cash Flow Management (Collect faster)
Web and mobile invoicing to quickly create professional invoices and know when customers view and pays an invoice
Automatically track and log mileage, and keep a record of every receipt with a quick snap of the phone camera
We guide you in learning how your results will translate to opportunities in improving profitability while you strengthen the value of your business.
Alto Pro, LLC. can deliver you various ways to drive efficiencies and financial reports and analysis with effective and timely communication so you will understand quickly what is going on with your finances.
Modern technology makes most business and bookkeeping tasks simple with smart devices at an extremely low price. Each business is unique and we offer many unique options.
How do we do it?
We understand your business first, ask questions and along with your input, we figure out what is best for you. We start with the end in sight. The results we both want determines what software is needed.
We will drive you towards a paperless environment which is key to organizing your business.
What we offer:
Use a smart device like an IPhone to take on tedious tasks. Why not take photos of receipts as you get them? The image is sent off to your bookkeeping software of choice and converted into data. Tedious and non-value-add tasks which once took hours or days can now be taken care of in a matter of seconds by you or our service. These new methods will help you to be organized and to be on track on a timely basis to understand the finances of the business.
Visibility to cash becomes clearer as well as projecting what the cash will be next month, the month after and so on. If additional cash is needed for any reason, you will know sooner rather than later and we will find the best option for you to weather the storm if need be. Expenses can get out of hand very quickly so it’s important to put the proper controls in place like timely reporting and accurate projections.
Tax Preparation and Incorporation Services
Personal Income Tax Preparation
We provide services for advanced business structures to provide the most effective tax strategy.
Below camera on my homepage, put these services:
tax preparation, audit services, bookkeeping, system design,, accounting, managerial accounting,financial reporting, controller services, and
According to the 2017 Small Business Taxation Survey by the National Small Business Association, 61% of small business owners use the services of an external tax practitioner/accountant. The same survey reports that “one-in-three small businesses report spending more than 80 hours . . . each year on federal taxes.”
If your accounting requirements are limited in that you only need someone a few days a month, it may be best to hire someone on a part time basis. If you need someone on a daily or weekly basis to handle payroll and other more frequent tasks, it may be most beneficial to either hire a full time employee or to outsource those services to a professional accounting services team.
2 examples of pricing:
1. Service Costs or Other Budgetary Considerations
You will need to figure out how much you are willing to spend on accounting services for an in-house employee vs. outsourced services. When hiring a full-time employee in your office, don’t forget that your costs will include his or her annual salary, taxes, health or life insurance, and other employee benefits like paid time off and employer retirement contributions.
Depending on how you’re handling your accounting currently, pricing guides for outsourced accounting services may initially seem high. But be sure to keep in mind the cost you otherwise would pay by hiring a full-time employee or multiple employees to perform those same functions.
You may be surprised to see how much money you could save by outsourcing those services to an external team of professionals in lieu of hiring an in-house team.
1. Whether the Accounting Service is a Good Fit for Your Small Business
When choosing a firm to outsource your accounting services to, it is important to make sure you are comfortable with their company, culture and the individuals who will work on your account. After all, you don’t want to turn over your books to just anyone.
When choosing an accounting services solution, there are several considerations you may want to keep in mind: the company’s philosophical principles, location, and their level of dedicated service.
When researching companies, be sure to familiarize yourself with their core values and other guiding principles. Figure out whether a company is a good fit and if your own company’s values align with their business practices.
It is important to decide whether you want to hire a local, national or international firm to handle your accounting needs. For example, you may not want to hire an internationally-based firm to help you with adhering to U.S. federal tax laws or state regulations as they may not be as familiar with the intricacies of the U.S. tax code or requirements of your specific state.
How did I invoice my clients? Let’s just say that I exchanged no formal documentation with my clients. In the beginning, I had clients pay me at the end of each week, then I’d document it in a notebook.
When tax time rolled around, I’d transfer all the information from my notebook to a spreadsheet and try to make sense of it all: payments, expenses, clients, everything.
Hate Paperwork? You'll Love FreshBooks
It Was Time for Change: I Needed a Better Solution
I needed help managing the administrative side of my business, desperately. And I needed to change everything I did about accounting.
I knew I had a big problem when I started making mistakes in my logging and accounting. That really triggered the need for change and better organization.
Invoices, Done Right
As a dog walker, invoicing is a huge part of my business. At the end of the day, It’s the single document that helps me get paid. In FreshBooks, I rely the most on (and love) the recurring invoices feature.
The fact that I can have all my invoice information laid out and prepared for me is the best. Without it, I would have trouble running my business and making sure I send my invoices right on time. What’s even better, is it helps me be a more professional business owner. And my clients can sense that right from my invoice.
Knowing I can rely on FreshBooks to help me stay on top of my invoices, I have more time to do other things in my business.
I have more time to spend on marketing, meet with clients and, ultimately, grow my business. It’s been extremely helpful to dedicate my days towards answering client emails and calls, rather than worrying whether or not I logged a paid invoice in my notebook.
I Trust FreshBooks to Help Me Do Right By My Business
I feel very close to FreshBooks. Over the years, I’ve been able to reach out to their Support team to ask questions and give suggestions. The great thing is: My comments have been heard and acted upon. I feel like it’s been such a natural relationship and an essential tool for my business.
Comparing how I ran my business back then to now, I definitely wish I found my solution sooner.
My advice to small business owners: As soon as your business hits a point where you feel overwhelmed, that’s the moment you need a platform like FreshBooks. It always brings me back to the time when my little book was just not enough.
I’m sure I’m not the only person record-keeping in a journal or spreadsheet. I think that everybody has that moment in their business growth—the moment of panic, and “what’s next?”
But when you feel like you can’t handle it anymore, remember your business is just getting to that perfect point. You’re growing. You just need to find the right tool, and FreshBooks is that for me.
Ditch the Spreadsheets for a Better Solution
Hate Paperwork? You'll Love FreshBooks
When I first started my business, I managed all my paperwork on a spreadsheet. I quickly realized spreadsheets were a taxing task so, within a month, I was searching for a better solution. That’s when I remembered that a former colleague was working for FreshBooks.
With FreshBooks, the idea of taking out the *guesswork* was all I needed to hear. At the time, I was experimenting with hourly billing, flat rates and project rates. Without a better solution, I’d have to manually estimate how many hours I used, keep track of it, then multiply it by the rate per hour. At that point, it would be easier to use a plug-and-play system—and FreshBooks was that for me.
I Get Paid Faster: My biggest use for FreshBooks is for my invoicing. I love that I can set up recurring payments and know exactly when a client has paid me.
I Can Easily Log Business Expenses: I also use FreshBooks for expense tracking (although I haven’t been as on top of that as I should be lately). I just love the ease of taking a picture of the receipt and uploading it right away to the program. So even if I am a little behind, it’s such a seamless experience.
I Have a More Accurate Read on My Business: When tax season rolls around, my accountant can simply log in and collect all the information he needs. I’ve also started using my Reports for quarterly pulse-checks. I never really paid much attention to it before, until this year. It’s cool to compare where I am now versus where I was 12 months ago.
Success Is When My Clients Are Successful
I know I’ll always have a money and business management system in place, which is really encouraging.
As I mentioned before, I love working with my clients, so being able to measure their success is vital. Typically, I’ll work with a client for a period of 4 months, in which the first questions I ask are “What is the ultimate goal of this?” “Why are we doing this?” “What do we want to look back on and say we’ve achieved?”
Once I know what that is, that’s when I develop the plan and project estimate. I determine who their clients are, what they’re pitching, what they’re launching, what their messaging is about. Some things that can be measured are the number of placements we get, the traffic to the website, the number of registrations or relationships built. It really comes down to the requirements of each client, so my job is to ask all the questions that’ll help get them the shiny numbers they want to see at the end of the day.
Three Years with FreshBooks, My Business Has Really Taken Off
Since using FreshBooks, I can say my business has essentially tripled in terms of revenue. My client base also grew, as I’ve more than doubled my clientele since I first started. As I continue to grow and take on more clients, I’ve been fortunate enough to start my consulting business, and FreshBooks has really helped me manage that too.
With FreshBooks, I know I’ll always have a money and business management system in place, which is really encouraging. Whenever I need to, I can turn to FreshBooks to give me a breakdown of how my business is doing, so I can set bigger and brighter goals for the future.
We specialize in freelancers and very small businesses where we have specialized tools for both you and our team based on what type of services you are looking for.
what the most technological tools to make your life simple as well as our
The gig economy is in full swing. Creatives have been at it for years. Project managers, too. By 2025, 70 percent of all US workers will be doing contract work. Two of the big drivers are:
online collaboration: broadband internet makes it easy for people to work together, without meeting in person
subscription software: independent contractors can use enterprise-level software for a small monthly fee
What this means for freelance accountingAccountants used to need a lot of corporate-level infrastructure. This included things like archive space for paper files, expensive software packages, dedicated servers, and meeting rooms. It also took a lot of human resources to do all the clerical work – entering data, filing documents, and maintaining journals.
And that was just to do the basics of tax and compliance. It required even more time, effort, space and people to offer payroll services or produce good business management reports. With online accounting software, a single home-based freelance accountant can now do all of this on their own.
A laptop and a dreamAccountants and bookkeepers don’t need to sink big bucks into infrastructure anymore. The overheads can be as little as a laptop and business insurance.
Accounting software subscriptions are nominal and the costs can be easily passed on to your client.
Some providers give you practice management software for free.
Data is secured in the cloud, with no need to do backups or archive paper files.
And because businesses that use cloud accounting software are far more growth-focused, a freelance accountant or bookkeeper can get set up and take off quickly.
See how Soaring Falcon went from zero to 65 clients in two years.
You don’t need to hireBecause practically all business transactions are processed electronically, data entry doesn’t have to be a big cost anymore. An online accounting system can capture that data at source – be it from a bank account, an invoicing system, a POS system, an e-commerce system, or an expense app.
Now that it requires fewer human resources to complete these basic accounting functions, freelance accountants and bookkeepers are less likely to need hired help
How to be a freelance accountant or bookkeeper1. Get online
You’ll need a reliable internet connection and a laptop, along with a conferencing app that you’re happy with (many of which are free). You can also accept online payments with apps like Stripe or PayPal. That’s really handy if you end up selling a subscription accounting service (see 3. Create service bundles).
2. Connect to cloud software
It’s much easier to work with clients when you can both log into their account at the same time. It’ll help you answer questions in context, while reducing the number of in-person meetings. Smart cloud accounting software allows you to do that. Plus it allows automatic data entry and daily bank reconciliation. It also makes payroll much easier.
3. Create service bundles
Most small businesses want certainty around their expenses. Hourly billing doesn’t give them that. Try agreeing on a plan where you provide specific services for a monthly retainer. This often includes write-up work such as account reconciliations, day-to-day assistance posting transactions, managing bill payments, providing reports, and advising on business growth. See how Bean Ninjas set up their bundles and launched in one week.
4. Increase your revenue per client
After you get a few retainer clients onboard, think about how you can sell them more services. It’s often easier to get more revenue from existing clients than to find new ones. Leverage the goodwill you’ve built up from automating their basic accounting by offering to do the same with their payroll. Or pitch them on tax planning. Or use cloud software’s built-in reporting and dashboard functions to advise clients on strategic business decisions. There are a lot of options.
5. Get free referrals
Being a "cloud accountant" can be a draw. Many businesses specifically look for accountants who use online software. Go to the places where those prospects hang out. Start by listing on Xero’s advisor directory, which generates several thousand referrals a week for accountants and bookkeepers. Before you post a listing, however, read these tips on how to write a good one.
6. Build your digital presence
There are probably a lot of potential clients in your local area, but there are millions more online. And as a freelance accountant with cloud software, you’re not limited by geography anymore. Use digital media to get the word out:
Write and share posts on social media (ask happy clients to share them)
Build a professional website
Create an SEO strategy to help people find you
Get into content marketing and post blogs
Produce a simple email newsletter
7. Don’t forget traditional marketing
Try these tips on:
Perfecting your elevator pitch
Holding accounting events
Networking without getting stuck at stuffy events
8. Stay on top of your expenses
It’s really easy to track revenue through invoicing and payment apps, but expenses are often overlooked. Keep an eye on costs such as phones, computers and software. Don’t forget charges associated with website hosting, professional memberships, directory listings, advertising, or networking. If you’re not a tax pro, speak to a peer who is and make sure you’re claiming all the deductions you can.
You already have the tools to be a freelance accountant or bookkeeperThe gig economy is still taking off, and it’s a great time for accountants and bookkeepers to jump on board. All you need are a few tools, a good work ethic, and an entrepreneurial spirit. Online software are making it simpler than it’s ever been to get started as a freelance accountant or bookkeeper.
Cash Flow Overview
Optimize cash flow by scheduling payments and collecting funds on time.
Alto Pro, LLC. provides cash f
low tools and analysis the budgeting services and that you need to keep your finger on the financial pulse of your business. We take the pain out of budgeting and make sure you understand your cash position each and every week. By leveraging our cash management and forecasting tools, you'll gain greater insight into the current and future financial health of your business.
Our customized cash flow forecasting and reporting tools are designed to help businesses make timely decisions based on accurate and meaningful financial information.
Customized cash flow forecasting tools
Billing, Collections and DSO
If your business relies heavily on paper and manual payment processes, you are impacting cash flow by extending your accounts receivable process and creating more in-house work and expense in order to get paid.
Alto Pro, LLC. helps improve your cash flow by reducing the amount of time it takes to get paid. We will automate your cash flow processes and procedures to help your business operate more smoothly and efficiently.
Automated Paperless Billing and Collections
Customers and Pricing
The number one decision that will make or break a business is how to price products or services. If the business doesn’t accurately track and account for the cost of doing business, and tie these expenses back into their pricing model, then they will inevitably have cash flow issues.
When 64% of small businesses are negatively impacted by late payments and over 80% of small business invoices are over 30 days due, there is good reason that cash is not being managed properly.
Most businesses that fail do so because they do not have the right amount of cash on hand causing a disruption to their business..
Below you will find the cash flow services we provide and loan options available from our lending partners.
Projecting cash flow is creating a process to model out the future inflows and outflows of cash. Maintaining an accurate forecast can be the difference of being in or out of business. Here are some important tools to manage your cash.
There are times when you need money in a crunch for purchases or to make payroll. For this purpose, we have partnered with Fundbox who provides financing options for small businesses. They help by getting faster access to funding than a traditional bank loan with approved loans as early as the next business day. We pass on all discounts to our clients.
Control your recievables
Late payments from your customers and clients can wreak havoc on your business and throw it into a tail spin that is difficult to get out from under. That is where debtor chasing software comes in which will help you collect unpaid or late invoices with automated emails and reminders to your customers and clients. We offer three options:
1. Chaser: this software integrates with QuickBooks and Xero. Like all other software, we pass on all discounts to our clients.
1. Zoho: we can create workflows within within Zoho to manage the Collection ofyour receivables timely collection did you break something.
1. We also have our internal technology we have developed for small businesses.
We also make valuable analytics available to monitor and manage your customers and client payment behaviors. Credit control enhances cash management.
For businesses that need a ‘Collect’ service, automating demand letters or escalating to legal action to get their invoices paid is available.
Cash flow forecasting tool
Float offers cash flow forecasting software to help understand your current and future cash position.
We take pride in providing you with better visibility to your cash by creating efficient ways to monitor it.
Financing your Business
When it comes to needing funds from a lender, take your time (if you have time) to prepare:
A well documented business plan or clearly documenting the purpose of the loan is key to having a better chance of getting a loan. You need to be very clear about the need of funds for your business and the more you convince the lender to your ideas, the less risk you are to them
Have a nice set of financial statements with thorough footnotes and tax returns for the past 3 years
Hopefully you have time to shop for a loan. If an SBA loan is not an option, shop banks and credit unions first and then we can work with other lenders
Get your credit score up. High risk means no loan or a loan with a very high rate
Know which type of loan you should be gearing up for. There are many options when it comes to loans and lenders
Next we will cover SBA loans, Bank/Credit Union lending and online lending.
SBA Loans and Smartbiz
SBA 7a loan
This is a government-guaranteed general purpose business loan which can be used for equipment or machinery purchases, renovations to a building, funding working capital, paying employees, refinance or consolidate Debt, etc. etc.. These loans are mainly for businesses that are 2 years or older and sometimes given to startups or to persons acquiring a business. For more information on all SBA loan programs,
click here to the sba.gov site
An SBA loan is not so easy to qualify for. Here are the tough ones (requirements can change):
Be in business for at least 2 years
Personal credit score over 680 (
click for a free credit check
You may be required to put a down payment if used for real estate purchases
You must personally guarantee the loan, and in some cases, pledge collateral.
You need a business plan and detailed financial data on the business which we can help you with
Your business must be profitable
We have partnered with highly touted SmartBiz whom simplifies the SBA loan process by making it very fast and easy with the use of it's technology. SmartBiz is an online platform, not a bank or a lender. They basically help in packaging your loan. Since Smartbiz represents you in the loan process to make it easier, faster and increases your chances of getting financing, they charge slightly higher fees than banks. They also have excellent customer service.
On average, SBA loans require over 30 hours of paperwork and close in 3-4 months. SmartBiz will have you closing within 4 weeks for most loans. One business we know was turned down by 5 banks and then applied for a loan with Smartbiz and finished the online application in 30 minutes and was pre-approved immediately. After supplying supporting documents, their loan package was sent to a partner lender for the underwriting and closing process. Funding was quick through SmartBiz and stories like this happen often with business owners.
Here is the the the reason why SmartBiz is so good. There are the middleman as we mentioned between you and the lender. Since they partner with banks and understand their underwriting requirements, they know how to package your loan and with the most favorable lender. This increases the odds of getting funded. The downside is higher fees and there are more dollar limits. If you need speed, Smartbiz is your choice.
Qualifying with SmartBiz:
Be in business for at least 2 years and have positive cashflow
Personal credit score over 680 (
click for a free credit check
They do not fund startups and they will put a lien on your business assets for loans over $30,0000
Banks and Credit Unions
Traditional banks are your best bet for your business borrowing needs next to the SBA loan. This is where you will most likely get the most favorable combination of loan size, lower interest rate and a longer period to repay it.
Now the bad news. Bank loans are much more difficult to qualify for, requires high collateral and they demand so much paperwork to be completed before the process begins. On top of that, you will be waiting a few month's for the cash.
Credit Unions are a good option for lower amounts and their rates are slightly lower to Banks. However, you need to be a member to apply.
Online lending has gained popularity over the past few years and there are some very strong ones on the market. Here are some of the specific's on online lending:
Processing loans online are much faster than traditional methods. You can get cash within 7 days in some cases.
Many more options available
Less forms to complete online
The only drawback is higher rates. Only?
Higher rates puts online lending last in our list of options.
If you decide to go this route, we have partnered with
for more established businesses and
for young businesses:
You must have owned your business for at least two years and have at least $75,000 in annual revenue
They offer loans from $15,000 to $300,000 with pay back from 1 to 5 years
Interest rate range from 6% for excellent credit to 36% APR. Believe it or not, those rates are competitive
Origination fees can range from 1% to 6%, if you pay your loan by check it will cost you $15 and a late payment will set you back the greater of $15 or 5% of your balance
It takes up to 2 weeks to receive your cash
A+ BBB Rating
You must have owned your business for at least 1 year and have at least $100,000 in annual revenue
They offer loans up to $500,000 with pay back up to 2 years
Offers a term loan (credit rates are high and geared for younger businesses) and a line of credit (line of credit rates are from 14% to 40% and geared for more established businesses)
You can get cash in as little as 1 day
A+ BBB Rating
On Deck is geared more for businesses needing cash in a hurry to fund a gap in cash flow. It's also for those who value speed over interest rate in getting a loan. We recommend OnDeck for it's ability to provide funds in case of an emergency that disrupts your business.
Business Process Improvement and Workflow Automation
If you are looking for
Automation is defined as a technique to make a process operate automatically. We call that significantly minimizing the human element from processes to greatly reduce the risk of errors.
Automation makes more time available for value-added activities
We streamline your bookkeeping systems using Xero based technology: so you can get more done, in less time. Leaving you more time for your core business operations while you leave the accounting & bookkeeping to us