Modernizing Today's Business
Helping Businesses with Intelligent Automation
Helping Businesses with Intelligent Automation
Affordable and Efficient Tools for Small and Mid-sizeD Businesses
Technology for small and medium sized businesses has made great advancement in recent years while also becoming more affordable. For many businesses, efficiency gains have resulted in higher productivity as well as giving business owners more time to focus on improving their business.
Business owners rely on their CPA or Accounting service for tax compliance, bookkeeping, accounting and business and financial advice. There is one very important piece missing and that is technology that is custom fit for your business.
At Alto Pro, LLC., we complement traditional accounting and tax services with value added services like the finest and affordable secure Cloud solutions to:
In the video link below, Alto Pro, LLC. owner Michael D’Amato, CPA will give an introduction to our services and how we can help you.
Read About Today's Technology for SMB'S
BETTER TECHNOLOGY AND HIGHER VALUE FOR SMALL AND MIDSIZED BUSINESSES
As a business owner, you should be expecting more valued services from your CPA or from your bookkeeping and accounting services. With technology advancing so quickly in recent years for small and medium sized businesses, CPA's and accountants are changing or will be changing the way they do business. Since more advanced solutions are affordable today, it is beneficial for your accountant or accounting firm to offer these solutions along with accounting and tax services.
Businesses rely on their CPA for tax filings, accounting and financial advice. We take those services a step further by also offering intelligent business solutions to streamline and automate your entire business so you can focus on where your business needs you. As CPA's, we accept the responsibility to honor your trust, thereby becoming your trusted advisor not only with your financial matters, but also with improving your business processes.
Tools to Compliment Cloud Applications
The cloud solutions we recommend will no doubt bring significant efficiencies. To expand on these efficiencies, there are inexpensive and sometimes free tools in the cloud that will help to unify your back office. The most commonly used tools include e-Faxing, e-Signatures, email management, web-conferencing, office productivity suites, collaboration tools, PDF editing tools, and mobile applications.
The cloud solutions we recommend will no doubt bring significant efficiencies. To expand on these efficiencies, there are inexpensive and sometimes free tools in the cloud that will help to unify your back office. The most commonly used tools include e-Faxing, e-Signatures, email management, web-conferencing, office productivity suites, collaboration tools, PDF editing tools, and mobile applications (photos/scanning/documents/notes).
Some free Apps include:
DocuSign: Free: Let's a single user send out up to five documents for signature per month for free.
HelloFax: Once you've used up your free pages, it's $0.99 for each fax up to ten pages.
FaxZero: Maximum 3 pages + cover, Max 5 free faxes per day.
Unroll.Me is an online email management tool to keep your inbox clean by getting rid of the junk.
Excellent free online PDF tool called SmallPDF:
You can convert PDF files to other file types, merge, split, edit, e-sign and more, You get 3 free every hour on each browser you use. Very secure and for $6 a month, you have unlimited use.
For any PDF file, you can convert to many different file types, merge, split, edit, e-sign and more, You get 3 free every hour on each browser you use. Very secure and for $6 a month, you have unlimited use.
Evernote Scannable App:
Great for cropping documents, business cards, receipts, and whatever else you can scan with your phone’s camera. You need an Evernote account which has a free version.
Web Conferencing and Screensharing:
Freescreensharing (for both services).
Also Uberconference.com (for both services).
A PC that has slowed down in speed slows down productivity. First and foremost, we recommend all PC's to be equipped with an SSD hard drive which will speed up PC's and at least 8 GB of RAM. These components are inexpensive and our clients get this for free for 1 PC and installation is free for up to 4 business PC's in total.
There are multiple factors that can cause PC's to slow down. Too many add ins, excess browser extensions and start up programs. Viruses and malware can sabotage a PC. and cause severe damage.
Here are some free reputable and reliable utilities for your PC:
Autoruns is a Microsoft product used for cleaning up startup programs. Some startup programs sneak in with malware and can be so stubborn they re-installs themselves when you boot up. Autoruns will save you.
Recuva by Piriform can restore deleted material from all types of local drives and also deletes files to make them almost impossible to recover. Piriform has other great free software like ccleaner to keep your PC in tip top condition. Piriform paid versions are highly rated. At Alto Pro, LLC., we use paid versions of software to stay clean and run at optimum levels.
Process Explorer and Process Monitor are both Microsoft products used once your PC is running smoothly. Both will give you detailed, in-depth information on everything running on your system. These are the tools the pros use so it's very technical.
BitMeter OS and Wireshark: User-friendly BitMeter OS gives you real-time bandwidth analysis if your internet speed slows down. Wireshark is more advanced and technical and will tell you about every single piece of data entering and leaving your computer, what it is, and where it’s going.
Antivirus and Malware protection: Windows Defender is a Microsoft product that comes free with Windows 8 and 10. Mixed reviews of Windows Defender scare users into purchasing reputable software. The only point we will make is that Kaspersky and Bitdefender are most likely the best paid versions available. Another point is to use safe practices opening emails and surfing the web. It has been many years since any threats have attacked us because we are extremely careful and we do not subject ourselves to vulnerable activities.
Warning: Patience is needed with most high quality free software since you may be harassed with safe pop-ups to buy paid versions. Stay away from free software unless you can verify their reliability. Also, while we have had no issues with any of the free software we recommend, we do not guarantee they will be free of any issues. There are so many factors that can cause any software to malfunction due to user errors and other software you own that conflicts with newly installed software.
Read About Cloud Software and Security
Many businesses have been reluctant to embrace the cloud as well as accountants and accounting firms. There is so much literature on the benefits of the cloud and how secure it is so we will just summarize it for you.
If you’re still using desktop software, think about moving to the cloud as soon as you are ready. There will come a time when desktop software will be extinct. It will be difficult to convert if there is ever a trigger causing a mass exodus of desktop software.
There is no doubt a shift to new technology may create some initial discomfort for some. For example, going from a paper to paperless environment will ultimately give you a very clean work environment, but in the short term while everyone is learning, adapting may be scary for some. That is human nature, however, transformation requires cooperation, the proper mind set, and patience. If needed, we will help you address this to your users.
All the technology we offer will certainly increase productivity and will enhance the way you do business. The success of new technology will come from users.
Change is inevitable as it is important to stay fresh. You don't need to implement every new technology on the market. Only the new technology that will boost your business with value.